Tattoo Studio Hub, Appointment Book, Excel Sheet, Artist Splits, Consent Forms (Digital Download)

About this product

TATTOO & PIERCING STUDIO HUB — the appointment book, deposits, drawing hours, artist splits, consent forms and aftercare, in one file you own forever.

Everything a booking system does, without paying for expensive booking software.

This is neither. It is a browser app with 68 screens plus a free 49-tab Excel workbook with 14,992 live formulas. You buy it once, it runs offline, and nothing you type ever leaves your computer.

⬥ THE PART NOBODY ELSE DOES

• THE TRUE HOURLY RATE — your price list says $170 an hour. The file adds up your chair hours, your drawing hours, your consultations, your set-up and breakdown and your admin, and tells you that you earned $102. That gap is $68 an hour, every hour, and until it is on a screen it is invisible. Then it prices six ways to close it against your own numbers — and two of them cost the client nothing.

• THE COMMISSION-VERSUS-BOOTH-RENT CROSSOVER — there is one weekly figure at which booth rent starts to beat a 60/40 split. Below it the split is better for the artist; above it they are paying you more than the rent would be. That single number is why artists leave, and the file works it out for every artist you have, against the model they are not on.

• DRAWING HOURS, COUNTED — the biggest hole in tattoo pricing and almost nobody measures it. Every hour of drawing, revising, stencil prep, reference hunting and messaging, logged against the piece and the artist, shown as a percentage of chair time, and priced three ways: build it into the rate, charge a design fee, or bill it by the hour.

• INK LOT TRACEABILITY — when a pigment gets recalled, the only question that matters is which clients had that lot. One click gives you the list, with dates, printable. Without it the honest answer is "everybody, probably".

• THE SPORE TEST CLOCK — the log a health inspector asks for first. Days since the last passing test, the next one due, a year of results at a glance, and the eight-step procedure for a failure written down before you need it. Plus the autoclave cycle log, station setup and breakdown, sharps manifests and a 24-point self-inspection run against your own records.

• CONSENT FORMS THAT ACTUALLY PROTECT YOU — a printable form pre-filled from the client record with fifteen declarations, the medical questionnaire, separate photography consent and two signature lines. Every completed session with no form behind it is listed and fixable in one click. Every form counted down to the day it may be destroyed.

• THE DOWNSIZE APPOINTMENT — the piercing appointment nobody books and everybody needs. Tracked from the day of the piercing, with an overdue list and the message to send. It halves your irritation-bump problems and it is another jewellery sale.

⬥ AND THE REST OF THE STUDIO — 68 screens, 280 features

THE STUDIO
Dashboard with what needs you today, ranked by how much it matters · today's chair board with every station, who is in it and what the day is worth · hour-by-hour day view drawn per chair so the gaps are visible · this-week board · month calendar colour-coded by kind of work · year-at-a-glance heat map of booked chair hours · jobs and reminders with a 24-item compliance clock · studio journal for the decisions rather than the appointments

THE BOOK
Appointment book across every chair, sixty days ahead · seven kinds of appointment from consultation to flash day · finish a session in one dialog that logs the session, the payment, the card fee, the aftercare record and applies the deposit · no-show, cancelled late, cancelled in time and rescheduled all handled by your own notice rule · confirmation chase list · free-slot finder for every gap of ninety minutes or more · cancellation list of people who said they could come at no notice · quote estimator from size, placement difficulty, detail level, colour and cover-up · printable price list

CLIENTS
Client register with contact, source, ID and lifetime value · client card reachable from every screen · allergy and medical flags shown on the day board, the booking list and the consent form · ID type, number and expiry with every expired or missing one flagged · minimum age set separately for tattoo and piercing · what each medical answer actually changes about the session · do-not-book list with a written reason · best clients, and the ones who have gone quiet

THE WORK
Multi-session projects with hours against the estimate and money against the quote · projects that have gone quiet, with the message to send · session log with the real rate per session and per month · drawing-hour log by kind · flash library with what sells and what has never sold · portfolio index that will not let you post a photograph without consent on file · piercing register with material, gauge, length, healing time and the downsize date

ARTISTS
Roster across four pay models · the crossover calculator · weekly payout sheet with rent, supply fee and card fees taken separately and tips added back in full · printable artist statement · chair utilisation with the cost of an empty chair at each artist's own rate · a heat map of when the chairs are full · guest artists · convention log with cost, take, leads and return · apprentice hours by category against your board's target

MONEY
Daily cash-up with the expected cash in the drawer · every payment with tip, method, card fee and sales tax · revenue by kind of work, by artist, by month and by new against returning · 27 expense categories written for a studio · full profit and loss that removes booth artists' own takings, counts deposit forfeits and never counts tips as income · break-even in sessions a week · what a price rise of 5, 10, 15, 20 or 25 per cent is worth, and how many clients you could afford to lose · year-end tax pack with income, costs, liabilities and stock

STOCK
Ink by brand, colour, lot number and expiry with the expired ones in red · the traceability log · needles by configuration, taper and lot · jewellery by material, gauge and mill certificate, with the implant-grade standard spelled out · one order list drawn from everything · equipment with serial numbers, purchase dates and service intervals

HEALTH & SAFETY
Autoclave cycle log with every parameter · spore tests · station setup and breakdown per chair per day · the nine moments cross-contamination actually happens · sharps and waste with manifest numbers · exposure incident log and the eight-step response to a needlestick · complication log with severity, onset and what was done · inspection history and the self-inspection

COMPLIANCE
Licences and permits counted down in days · certificates per person · 22 studio policies with what each one prevents · printable studio rules · insurance with the exclusions that catch people out · record retention with the destroy-after date on every form

GROWING IT
Enquiry funnel from DM to booking with reply speed measured · four written replies worth having ready · reviews with how to answer a bad one · gift cards tracked as a liability · a seven-question test for whether it is time to raise your rates, and how to do it

⬥ ONE-CLICK SETUP

Six short screens, about five minutes. Your shop and permit, your chairs and artists and how each one is paid, your rates, your deposit rule, your spore-test interval. It clears the worked example, builds your chairs, puts your artists on their terms, schedules 24 recurring compliance items, creates 22 policies and lays out the studio year.

Until you do, the file is a complete four-chair studio — four artists, 46 clients, a year of appointments, deposits, payouts, consent forms and sterilisation logs — so every screen shows you what it does before you type a thing.

⬥ ONLINE BACKUP, EXPLAINED PROPERLY

The app makes no network calls. It cannot upload anything itself, and that is deliberate, because it is holding clients' dates of birth, ID numbers, addresses and medical answers.

What it does instead is write your backup into a folder your own Google Drive, Dropbox, OneDrive or iCloud app is already watching, and that app does the uploading. Your data goes to your own cloud account, under your own password. Ten minutes to set up, once; four seconds a week after that.

Seven tabs in the app and a four-page chapter in the guide cover it in full: setting the cloud folder up with the exact folder path for each service on Windows and Mac · restoring onto any computer, any browser · moving everything to a new computer · opening and reading a backup outside the app in Notepad or a browser · six CSV exports for spreadsheets, an accountant or an inspector · and eleven things that go wrong with exactly what to do about each.

Your records are a plain text file. Nothing is locked inside anybody's software — which matters when consent forms and sterilisation logs have to be kept for years.

⬥ WHAT YOU GET — instant download

• Tattoo & Piercing Studio Hub (Web) — 68 screens, 280 features, 14 calculation engines, works offline in any browser, on any computer
• Tattoo & Piercing Studio Hub (Excel) — 49 tabs, 14,992 live formulas, no macros. Excel, Google Sheets, LibreOffice and Numbers
• Quick Start Guide (PDF) — 22 pages, including the full chapter on online backup, export, restore and opening a backup file
• All 280 Features (PDF) — the complete list, grouped

⬥ HOW IT WORKS

One .html file. Double-click it and it opens in the browser you already use. No installer, no account, no login, no subscription, nothing to renew and nothing to be locked out of. It works with the internet switched off, and it will still open in ten years.

Everything you type stays in that browser, on that computer. There is no server, so there is nothing to be breached.

Works on Windows, Mac, Linux, Chromebook, iPad and Android. Chrome, Edge, Safari, Firefox and Opera.

⬥ PLEASE NOTE

This is a digital download. Nothing is posted.

A record book, not an authority. Ages, sterilisation intervals, healing times, retention periods and tax figures in this file are the common published ones, and they are here so the arithmetic has something to work with. Your state or county body-art rules, your health inspector, your insurer and your accountant outrank every default in it — and every one of them is editable. For anything medical, a doctor is right and any file is out of date.

Because it is an instant download that cannot be returned, all sales are final. Every screen you would be buying is in the twenty photographs and the video above.

Questions before you buy? Message me — I answer.