Party Planner App, Event Budget, RSVP Tracker, Food Calculator (Digital Download)

About this product

Party & Event Planner Hub — the whole party in one file. Guest list and RSVPs, budget and deposits, a food calculator that tells you how many pounds to actually buy, a bar calculator that tells you how many bottles, a run of show that recalculates itself, and a print shop for menus and place cards. It runs in your browser, works offline, and never sends a single byte anywhere.

Printable party planners give you pretty sheets you still have to do the maths on. Invite apps like Partiful and Evite handle the RSVPs and know nothing about your budget, your vendors or your prep. Event software like Planning Pod wants $60–$200 a month and is built for agencies. None of them answer the two questions that actually keep hosts awake: how much food do I buy, and how much booze. This is the third option — a real application, 38 connected screens, 200 features, that you buy once for the price of two coffees and own for good.

• 🎉 THE SCREEN YOU ACTUALLY OPEN
• Eight live tiles: days to go, head count, budget used, RSVP rate, tasks done, unpaid vendors, cost per guest and shopping progress
• PARTY READINESS SCORE out of 100 across eight weighted pillars — and it names the single biggest gain available to you right now
• CRITICAL PATH warnings that block other things: no venue inside four weeks, no cake with a week left, a payment past its date, expected attendance over the venue capacity
• Next 7 days feed pulled from your tasks, your vendor payments and your RSVP follow-ups
• Quick-add bar: drop in a guest, an expense, a task, a dish, a shopping item or a vendor without leaving the screen

• 🍗 HOW MUCH FOOD. THE QUESTION NOBODY ELSE ANSWERS.
• Total pounds, appetizer pieces, protein, sides, salad, bread, cheese, dips, cake and dessert — all worked out from YOUR head count
• Real caterer ratios, not guesses: 1 to 1.25 lb a head for a meal; 5 appetizer pieces in the first hour then 3 an hour after; 1 lb of whole poultry or 6–8 oz of boneless meat per person
• Three food styles with their own curves — full meal, appetizers only, nibbles between mealtimes
• Kids counted at a reduced portion you control, plus a leftover buffer you set
• Dietary carve-outs that reserve 25% extra, because the vegetarian option is always eaten by people who are not vegetarian
• Batch scaler that multiplies any recipe up to the party
• One button pushes the whole lot to the shopping list

• 🍸 HOW MUCH BOOZE. WORKED OUT PROPERLY.
• Beer, wine, spirits, seltzer and soft drinks split by YOUR crowd's drink mix — a wine crowd and a beer crowd need completely different trolleys
• Bottles to buy, not just drinks: 1 bottle of wine per 2 drinking guests, 1 litre of spirits = 17 mixed drinks, mixers at 1 quart per 3 guests
• Ice at 1.5 lb a guest, or 2 lb outdoors and in summer — and the number of 20 lb bags to put in the trolley
• Two industry figures reconciled: the hourly curve (2 in hour one, then 1 an hour) and the 3-drink average. Buy against either, or let it split the difference
• Dry-event mode, cups, napkins, straws, garnish, lemons, limes and juice boxes for the kids
• Signature cocktail batcher — scale one recipe to the whole party and pour from a jug

• 👥 GUESTS, RSVPS AND THE PEOPLE WHO NEVER REPLY
• Households so one invitation covers a family, with adults, teens and kids counted separately
• A-list, B-list and if-space tiers, so you invite in waves and release seats as declines land
• Plus-ones tracked as their own RSVP, because "and guest" is not a yes
• Dietary tags with a medical-allergy alert and a roll-up that feeds the menu automatically
• Response rate against the real benchmarks — paper invitations lose about 30% to silence, digital with two nudges beats 90%
• Dated chase list, nudge counter and response-rate-by-channel table
• Filters, bulk actions, CSV import and export, duplicate detection
• Switch to live-RSVP mode and every calculator in the app follows who has actually said yes

• 💰 THE MONEY, INCLUDING THE SMALL STUFF
• 16 budget categories, planned against actual, with a suggested split for your event type
• Expense ledger with a "cheaper option" note on every line, so your trade-offs are written down instead of forgotten
• Payment schedule: deposits, balances, due dates, days-to-due, overdue flags and a cash-flow calendar
• Cost per guest, food-and-drink per guest and cost per hour — the numbers that tell you whether to cut the list or cut the menu
• Tip calculator for caterer, bartender, DJ, photographer, delivery and cleaners
• Co-host contributions with a settle-up figure, plus five head-count scenarios showing fixed against variable cost
• 10% contingency held aside, because every party grows a tail

• ⏱️ THE DAY ITSELF
• Run of show that RECALCULATES — change one duration and every time after it moves
• Setup blocks run backwards from doors open, so you always know what time to start
• Ten timeline presets by event type, a curfew warning, and a live day-of mode with a NOW marker
• Crew roster with jobs, arrival times and phone numbers, and the ten standard jobs explained
• Setup and teardown by zone, checked against the setup window your timeline actually allows
• DAY-OF CARD: one printable page with the timeline, the crew, every vendor number and the allergies in the room
• Host survival schedule, because you are allowed to enjoy this
• Emergency kit list to pack the night before

• 📋 EVERYTHING ELSE A PARTY NEEDS
• 8-week countdown with 120+ pre-written tasks in ten buckets, every one auto-dated from your event date — move the date and the whole plan moves
• Decision gates marked at six, four and one week out
• Vendors: 14 categories with contracts, deposits, arrival windows, cancellation terms and a printable call sheet
• Quote compare showing the premium you are paying over the cheapest, and why you chose it
• Rentals with delivery and collection times, a quantity helper, linen sizes by table, and a returns checklist so you get the deposit back
• Tables and seating with live capacity counters, an unseated tray and keep-apart rules for the relatives who should not be near each other
• Menu planner with make-ahead flags, oven times and an oven-clash warning
• Potluck sign-up with a gap detector and a ready-written message for the group chat
• Shopping list grouped by supermarket aisle with a running cost
• Prep schedule from three days out to two hours out, with a warning when the day itself gets unrealistic
• Theme board with a five-colour palette, decor by zone with have/need/buy/borrow, signage list
• Playlist in four blocks with a running-time check against the length of your party
• Photo shot list, activities and games with durations, party favours checked against confirmed kids
• Weather Plan B written down before you need it
• Gift log and thank-you tracker with six templates you can actually use
• Debrief and vendor ratings, then duplicate the whole event to next year's date in one click

• 🖨️ PRINT SHOP — NO DESIGN SOFTWARE NEEDED
• Menu cards, place cards, table numbers, allergen food labels, bar menu, welcome sign, itinerary card, door checklist, day-of run sheet and shopping list
• 20 text reports that copy to the clipboard or print clean — including a full master plan
• Print to paper, or choose "Save as PDF" and you have a file

• 🎂 NOT JUST BIRTHDAYS — 12 EVENT TEMPLATES
• Kid birthday • milestone birthday • baby shower • bridal shower • graduation • anniversary • retirement • holiday party • dinner party • cocktail party • BBQ or cookout • engagement
• Plan UNLIMITED events in one file and switch between them in a click
• Duplicate last year's party to a new date and it copies the guest list, budget, menu, vendors and tasks, shifting every date for you

• 📊 THE EXCEL VERSION IS INCLUDED FREE
• 30 tabs, 980 live formulas, zero errors — the same maths in a spreadsheet
• Dashboard, countdown tasks, budget, expenses, payments, cost per guest, guest list, RSVP summary, dietary, seating, menu, food calculator, bar calculator, potluck, shopping, prep, vendors, quotes, rentals, decor, playlist, photos, activities, run of show, crew, emergency kit, gifts, debrief
• Opens in Excel, Google Sheets, Numbers or LibreOffice
• For anyone who would rather think in a spreadsheet — which is a perfectly good way to think

• 🔒 PRIVATE BY DESIGN
• No account, no sign-in, no cloud, no analytics, no subscription — ever
• Everything is stored in your own browser on your own device
• Works completely offline, which matters when the venue has no signal
• JSON backup and restore, plus CSV export of every table
• This file will hold your guests' phone numbers, your family's allergies and exactly what you really spent. It should never leave your device, and it does not.

📦 WHAT YOU GET — INSTANT DOWNLOAD
1. Party & Event Planner Hub (Web).html — the app. 38 screens, 200 features. Double-click, it opens.
2. Party & Event Planner Hub (Excel).xlsx — the free companion. 30 tabs of live formulas.
3. Quick Start Guide (10-page PDF) — ten minutes to a planned party, and every ratio explained.
4. All 200 Features (6-page PDF) — numbered and grouped, so you know what you own.

It arrives with a fully worked sample party already in it — 52 guests, 8 tables, 23 dishes, 12 vendors, a real budget slightly over — so you can see how every screen connects before you touch your own. One button empties it when you are ready.

⚙️ WORKS ON
Chrome, Edge, Safari, Firefox. Windows, Mac, iPad, Android, phones. No install, nothing to sign up for, no internet needed after download.

⭐ WHY THIS ONE
Because at some point on the day before the party you will stand in a supermarket and ask yourself how much chicken 44 people eat. This file answers that, in pounds, from the same ratios caterers use — and then it prints the place cards.

Digital download — nothing is shipped. Because files are delivered instantly, this listing is non-refundable, but message me if anything does not work and I will fix it.